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Frequently Asked Questions

What is a Huddle Room or Space? What is a Huddle Room or Space?

A Huddle Room or Huddle Space is a small meeting area, typically seating 3-6 people. These spaces don’t always have technology but when they do, it’s typically a display with teleconferencing & collaboration tools. Huddle Spaces are essentially places (which may or may not have a table) for individuals to drop-in ad-hoc, & meet. Generally, the quantity of Huddle Spaces an organization has depends on the organization’s size or needs. It may have several Huddle Rooms in addition to a large, conventional Conference Room. These areas are used to present & share information, either from a desktop computer, hand-held device, or laptop – with the capability of putting it up on a screen if there’s tech in the room. Today there are generally more Huddle Spaces in organizations than large, traditional conference rooms

What is BYOM?

The new phrase, BYOM – “Bring Your Own Meeting,” is a natural extension of BYOD, as it allows people to use the conferencing platform with which they are most comfortable, from their own device (i.e. Zoom, Cisco Webex, MS Teams, StarLeaf, etc.). Their device is then connected to the room resources (microphones, speakers, video display, cameras, etc.), allowing for the professional collaboration quality that the room system has to offer. This is a game changer!

How can I join my Zoom Meeting with other platforms like Microsoft Teams or Cisco Webex?

For Microsoft Teams, Cisco WebEx, and GoTo Meeting, customers need to configure a third-party interop service, such as Polycom’s RealConnect, Pexip, Webex CMR, or GTM’s InRoomLink. As long as the third-party host’s meeting invitation includes an SIP address for interop dialing, Zoom Rooms would then be able to access the third-party meeting details from the invitation that would allow the Zoom Room to generate a one-touch join button for the third-party meeting.

How far in advance of my project should your services be booked?

This of course, is a loaded question and a hard one to answer without more information…but we’ll try:

We love to be brought in “early,” to help to ensure that the necessary requirements are included. However, we know that “early” is relative & not always possible. So the best first step is to call us. You will find that a conversation with one of our consultants, engineers, or project managers will provide you with the information you’ll need to make informed decisions.